If you’re tracking time and attendance of your employees, whether through a software or manually, you probably wondered if you could be tracking more than just that. Good news is that you can! You can track productivity, time spent on projects, as well as time your employees spend in apps and website they’re using throughout the day.
Time tracking projects is a very common technique that’s meant to help companies improve project delivery, start taking on more projects and ultimately increase profitability. Since you can’t just install the software and hope it will resolve all your problems we’ve decided to show you how to get the best out of your project time tracking app.
Integrate It with Your Project Management Tool
Or find a tool that does both things at the same time! Why does this matter? While you can track time on projects without a project management tool, it’s much simpler to do it this way.
Your employees can simply open up the tool, select the task they’re working on and click “Start” to track their own time. Once that’s done, the software automatically detects to which project that task belongs to, and assigns the time to it.
At the end of the project, you can create a report specifically for that project and share it with the client. Besides being an excellent proof of work, it also serves as the most accurate billable hour calculator.
Break Projects into Smaller Tasks
Within your project time tracking software for Mac or Windows you should break down projects into many smaller tasks.
First of all, this is good for the most accurate time tracking of each portion of the project. Secondly, your employees will feel a sense of accomplishment each time they scratch off one of the tasks from their to-do lists. Besides, such setup will give you a better overview of everyone’s workload, meaning you’ll know exactly who isn’t too busy to take on another task.
Also, if one of your employees is out sick, it will be easy to rearrange and reassign their tasks to someone else.
Analyze Historical Data
Once you’ve used your best project management and time tracking software to track time on many of your projects you’ll have enough data to start improving your business.
Our favorite way to do it is definitely by improving project estimates. Because you have data on a lot of different projects, you’ll know exactly how long does it take to finish something, and that’s including distractions and unforeseen events. This way it will be easier for you to bid on projects accurately. Additionally, you won’t leave clients disappointed because you didn’t complete the project within the agreed deadline.
On the other hand, historical data is great for employee evaluations. Time tracking and project management software reviews everyone’s activity levels, attendance as well as productivity status, so you can see if your employees have been slacking recently or not. What is more, you can use this data to determine if someone on your team needs more training.
Time tracking projects isn’t only about the projects themselves. If you’re using such tool, you can improve a lot of different areas in your business. For starters, you can minimize non-billable hours, improve employee productivity and engagement. But you shouldn’t expect that the software installation will help you on it’s own.
You’ll need to track and analyze data on a regular basis, then develop improvement plans to execute in the future.